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#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC WINDOWS 10#
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#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC LICENSE#

The Style Inspector ( Figure E) separates the two so that direct formatting is easy to spot. Style InspectorĮarlier, I mentioned two style types, paragraph and character. Direct formatting is your problem, but Draft view can’t help with specifics, so let’s take a closer look. How can that be? Each paragraph uses the Normal style, but they’re obviously not uniform. The mystery grows as you select the different paragraphs to display their different fonts and font sizes:įigure D Although the paragraphs are Normal style, the font and font sizes differ. What you can’t detect is the direct formatting, but that is, in itself, a clue: If the styles are applied consistently, but you can visually detect inconsistencies, direct formatting is the most likely cause of those discrepancies.Īt this point, you might turn to the Font and Font Size controls (in the Font group on the Home tab) for more information.

In the Display section, change the Style Area Pane Width In Draft And Outline Views option from 0″ to something larger, such as 1″.įigure C Draft view displays styles to the left.

If you don’t see the styles listed to the left, enable this feature as follows: In Figure C, you can see that Heading 2 and Normal are consistently used. But you can also use Draft view to quickly identify the styles used throughout your document. Most of us use Draft view (on the View tab) to work with text minus the encumbrance of graphical and layout elements, such as pictures, columns, headers, page breaks, and so on. Figure B This document is a mixture of styles and direct formatting. Perhaps the first step to exposing potential formatting problems is to make sure styles are applied consistently. If you study the simple document shown in Figure B, you might discern some inconsistencies determining what caused them can be difficult.

#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC PRO#

SEE: Hiring kit: Microsoft Power BI developer (Tech Pro Research) Draft view In Figure A, you can see that Normal is a paragraph style. In other words, a linked style acts like a paragraph style when a paragraph is selected and a character style when only part of a paragraph is selected. Character styles format selected text–a sentence, phrase, word, or even an individual character. Paragraph styles format the entire paragraph, as you might expect. In addition, formats affect different levels: paragraph, character, and linked. Throughout this article, I’ll use these two terms, direct and style to distinguish between how formats are applied, because the difference matters. You can apply direct formatting without changing the underlying style. For instance, you might bold or italicize a word or phrase.

Figure A A style is a collection of formats you apply as a group.Īs you work, you will often apply additional direct formats. To quickly change formatting, you can apply a different style, create a new style, or modify the current style (which I don’t recommend). Even if you don’t manually apply a style, you’re (always) using one–Normal is Word’s default style. The safest formatting route is a style, a collection of formats saved as a single unit.

#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC HOW TO#

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#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC LICENSE#

Microsoft Office: Get a lifetime license and second laptop screen for one price You can use any Word file or you can download the badly formatted demonstration.

#FORMATING ACTIVE CELLS IN MICROSOFT WORD 2016 FOR MAC WINDOWS 10#

I’m using Word 2016 on a Windows 10 64-bit system, but these features are available in older versions. In this article, we’ll review the following tools: Fortunately, Word provides a few easy-to-use tools that can help.

Whether you’re sharing a document with users who don’t stick to styles or you’ve inherited a document, you might need to fix things before inconsistencies get out of hand.

Inconsistent formatting can flip a seemingly stable document into chaos. Whether you're sharing new documents or revamping old ones, these three tools can reveal troublesome formatting problems. Three ways to expose formatting inconsistencies in a Word document